Your privacy is very important to us at AML Clinical Services (Tempelzicht 8, 3210 Linden (Belgium) with the following company registration number: VAT BE 0473 617 346, hereinafter also "we" and/or "us" and/or "AML"). To better protect your privacy, we provide this policy explaining our information practices and the choices you can make about the way your information is collected and used.

1.            General terms

This privacy statement informs you about how AML collects and manages personal data. The purpose of this Privacy Policy is to provide you with clear explanation of when, why and how we collect and use your personal data and it explains your statutory rights. This Privacy Policy is not intended to override the terms of any contract you have with us, nor any rights you might have under applicable data privacy laws.

We strongly urge you to read this policy and make sure you fully understand our practices in relation to your personal data, before you access or use any of our Services. If you read and fully understand this Privacy Policy, but remain opposed to our practices, you must immediately leave this website, application or service, and avoid or discontinue all use of any of our Services. Where you have read this policy but would like further clarification, please contact us at dataprotection@aml-research.be.

2.             What information do we collect, legal grounds for it, to which third parties is it transferred and for how long is it stored?

AML processes personal data in accordance with this privacy policy.

 

(Potential) clients and suppliers:

Processing purposes

AML collects and processes the personal data of (potential) clients and suppliers for client and supplier management (such as client administration, follow-up of orders/deliveries, invoicing, monitoring solvency and sending advertisement).

Lawfulness of processing

Personal data are processed on the basis of article 6.1. (b) necessary for the performance of a contract, (c) necessary for compliance with a legal obligation, (f) necessary for the purpose of the legitimate interests to undertake of the General Data Protection Regulation

Transfer to third parties

If necessary for the realization of the intended objectives, the personal data will be shared with others within the European Economic Area that are connected with AML directly or indirectly;

AML guarantees that these recipients will take the necessary technical and organizational measures to protect the personal data.

Storage period

The personal data processed for client and supplier management will be retained for the period necessary to comply with legal requirements (such as in the scope of accountancy).

 

Applicants:

Processing purposes

AML collects and processes the personal data of applicants for the selection of personnel and contractors.

Lawfulness of processing

Personal data are processed on the basis of article 6.1. (a) consent, (f) necessary for the purpose of the legitimate interests to undertake of the General Data Protection Regulation.

Transfer to third parties

These data will not be shared with others.

Storage period

The personal data processed for the selection of personnel and contractors will be retained for 6 months after the final contact (data will be destroyed the latest on 31 December of the year in which this time point was reached).

 

Participants of training courses:

Processing purposes

AML collects and processes the personal data of participants of training courses for the registration and documentation of the followed training course.

Lawfulness of processing

Personal data are processed on the basis of article 6.1. (b) necessary for the performance of a contract of the General Data Protection Regulation.

Transfer to third parties

These data will not be shared with others.

Storage period

The personal data processed for registration and documentation of the training courses will be retained until 36 months after the training course (data will be destroyed the latest on 31 December of the year in which this time point was reached).

 

Visitors office building:

Processing purposes

AML collects and processes the personal data of visitors of the office building for safeguard.

Lawfulness of processing

Personal data are processed on the basis of article 6.1. (f) necessary for the purpose of the legitimate interests to undertake of the General Data Protection Regulation.

Transfer to third parties

These data will not be shared with others.

Storage period

The personal data processed for safeguard will be retained until 12 months after the registration (data will be destroyed the latest on 31 December of the year in which this time point was reached).

 

3.             Your rights in relation to your Personal data

3.1      Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, where you reside within the European Union (EU), you have the following rights in this paragraph:

·   to request that we provide you with a copy of your Personal data that we hold and you have the right to be informed of; (a) the source of your Personal data; (b) the purposes, legal basis and methods of processing; (c) the data controller’s identity; and (d) the entities or categories of entity to whom your Personal data may be transferred;

·   to request that we cease processing your Personal data, in whole or in part, as you direct us, for any purpose, save to the extent it is lawful to do so without consent;

·   to request that we restrict the processing of your Personal data where: (a) the accuracy of the Personal data is contested; (b) the processing is unlawful but you object to the erasure of the Personal data; (c) we no longer require the Personal data for the purposes for which it was collected, but it is required for the establishment, exercise or defense of a legal claim;

·   to request that we erase your Personal data in limited circumstances where it is no longer necessary in relation to the purpose(s) for which it was collected or processed;

·   to challenge processing which we have justified on the basis of a legitimate interest;

·   to request that we not transfer your Personal data to unaffiliated third parties for the purposes of direct marketing or any other purposes;

·   to request that we change the manner in which we contact you for marketing purposes;

·   to request that we correct any errors in your Personal data;

·   to request that we update your Personal data as required.

·   to obtain a copy of the safeguards under which your Personal data is transferred outside the EU;

·   to lodge a complaint with your local supervisory authority for data protection. However, we encourage you to first contact us.

 

3.2        In order to exert the above rights, the data subject is asked to send an email to the following email address: dataprotection@aml-research.be.

 

4.          Commitment to data security

In order to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect.

 

5.            Intellectual property

The content of this website, including any brands, logos, drawings, data, product or company names, texts, images, etc. are protected by intellectual property rights belonging to AML or authorized third parties.

 

6.            Limited Liability

The information on the website is of a general nature. The information has not been adapted to personal or specific circumstances. Thus it may not be considered as personal, professional or legal advice to the user.

AML makes every effort to supply only information which is complete, correct, accurate and up-to-date. Despite these efforts there may be errors in the information supplied. In that case or if specific information is unavailable on or via the site, AML shall endeavour to rectify this as soon as possible.

AML is however not liable for direct or indirect damage resulting from the use of the information on this site.

If you detect errors in the information supplied via the site, please contact AML Clinical Services.

The site’s content (including links) can be adapted, changed or supplemented at any time without prior notice or announcement. AML cannot guarantee the smooth functioning of the website nor are we liable in any way for malfunctioning or temporary (un)availability of the website or for any direct or indirect damages resulting from accessing and using the website.

AML is not directly or indirectly, specifically or otherwise, liable vis-à-vis to whoever for damages caused by the use of this site or any other, particularly as a consequence of links or hyperlinks, including but not limited to, any loss, stoppages, damage to programmes or other data in the computer system, or user’s hardware, software or other.

The website can include hyperlinks to websites managed by third parties, or can indirectly refer to these websites. The fact that hyperlinks to other websites or pages are placed, does not imply that we would approve of the information contained on these websites.

AML clearly states she does not control the content or other features of these websites and cannot accept any liability for the content or its features or for any form of damage that may results from this use.

 

7.            Applicable law and competent courts

The Belgian right is applicable to the website. In case of dispute, only the courts of the jurisdiction Leuven are qualified.

 

8.          Use of Cookies and Other Tracking Technologies

During a visit of the website, ‘cookies’ may be placed on the hard drive of your computer. A cookie is a text file that is placed by the server of a website in the browser of your computer or on your mobile device when you access a website. Cookies cannot be used to identify individuals; a cookie can only identify a machine.

‘First party cookies’ are technical cookies used by the visited site itself and are intended to allow the website to operate in an optimal manner. Example: settings specified by the user during previous visits to the site.

You can set your internet browser so that cookies are not accepted, that you receive a warning when a cookie is installed or you can make sure that the cookies are deleted from your hard drive. You can do this via your browser settings (the help function). Keep in mind that in this case some graphic elements may not appear correctly, or that you will not be able to use certain applications.

By using our website, you agree to our use of cookies. 

 

9.           Contact information

If you have any questions about this Website Disclaimer & Privacy Policy or wish to exercise any of your rights as described in Section  3, please contact us at dataprotection@aml-research.be.

 

10.          Changes to this Website disclaimer & Privacy Policy

We may update and change this website disclaimer & Privacy Policy from time to time, as we may find necessary and as our site evolves and grows. While we will do our best to bring updates to your attention, it is your responsibility to keep track of such updates. Your continuing use of this site constitutes an acknowledgement of any changes in this Website disclaimer & Privacy Policy

 

Last updated: 20 May 2018